Laboratory Inventory Management Solution

For life science industry and research university. Our platform simplifies the tracking and reporting of inventory data, providing real-time information on inventory levels, storage conditions, compliance and much more!

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What can LabCup do?

LabCup is a complete laboratory management system, with a huge range of functionality.

Whether the user is a technician, lab researcher, a safety officer, an equipment manager, sustainability officer or anyone else involved in running an institution, LabCup provides functions and tools to make their lives easier.

LabCup provide a long term culture change in how institutions are run, by creating cutting edge software that shapes how universities and businesses are run for the better.

Designed for the users, to minimise administration and automate procedures – LabCup automatically pulls in chemical data (SDS, GHS, all synonyms, structure, emergency information, and much more) – and this is all used throughout the system, with every chemical and item on the system being tracked uniquely by barcode/ID.

Multiple processes (including COSHH risk assessment, equipment and room bookings, training records, digital fire registry, purchasing, compliance reporting, and much more) can all be handled through LabCup.

Inventory management, structure search, barcoding and sharing
Equipment booking, maintenance, and asset inventory
SDS management, updates, and auto-sourcing
Risk assessments (COSHH, OI, custom)
Live emergency and fire information
Purchasing integration (available on request)
Waste disposal and packaging
Safety Officer oversight, MAQs and compliance reports
Digital floor plans of hazard locations
Efficient stock management and stock taking/reconciliation
Storage conditions and energy usage
Item label and door placard printing templates

LabCup was designed with simple principles in mind:

  • -Engineered for ease of use, ensuring a seamless experience for all users.
  • -Optimized for cross-device compatibility, from smartphones to desktops.
  • -Customizable modules to fit your specific workflow needs.
  • -Harness the power of cloud technology for efficiency and scalability.
  • -Designed to reduce administrative workload, allowing you to focus on core tasks.
  • -Automating routine tasks to streamline operations and increase productivity.
  • -Robust IT security features to protect your data at every level.
  • -Dedicated private database for secure, exclusive data storage.
  • -As an independent market player, we ensure complete control over your data.
Simple principle

Modules

What can LabCup do?

LabCup is a complete laboratory management system, with a huge range of functionality.

Chemical InventoryChemical Inventory

Covers all requirements for running a proper chemical, chemical sample and consumables inventory.

Biological InventoryBiological Inventory

Complex module to handle biological samples that are tightly integrated with the consumables and chemical inventory.

Asset Inventory & BookingAsset Inventory & Booking

Build up and manage your asset inventory in LabCup, then share your equipments and schedule & track their maintenance easily.

Laboratory SafetyLaboratory Safety

LabCup was designed with a safety first approach! Safety functionality is automated as much as possible, such as risk assessment, MAQ, compliance reporting, fire safety etc

Emergency, Digital floorplansEmergency, Digital floorplans

LabCup uses digital floorplans for visually representing laboratories providing information about emergency kits, MAQ status and asset information. Live hazard info is diplayed on Emergency page.

Waste ManagementWaste Management

Hazardous waste management. Controlling and managing chemical waste and packaging.

Master Database ManagementMaster Database Management

Ensures clean database and centralized value management of special inventory fields.

PurchasingPurchasing

Easy sourcing while you also see what is available for you on site with the federated search. With the built-in approval request, the company/institute has more control over what comes onto site as well.

Integration & IT SecurityIntegration & IT Security

LabCup's Integration & IT Security module fortifies your lab's digital infrastructure with advanced security protocols while enhancing operational efficiency with minimal system disruption.

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Elevate your inventory management efficiency with our powerful app. Streamline operations, reduce errors, and maximize your productivity.

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Stock taking/Reconciliation (for all inventory types)

Easy-to-use tool to quickly check and correct the inventory list with

  • -Responsible person notification
  • -Using a scanner (barcode, QR code, RFID etc.) or type in manually
  • -Storage location selection
  • -Frequency settings
  • -Suspend/continue possibility
  • -Report generation
Chemical Structure Search

Search items by chemical structure, including substructure and chirality search options. Use or built-in molecule editor (JSME) or integrated MarvinJS. Other integrations are also possible.

Component Table Calculation

Smart tool to help in registering commercial or lab-made mixtures and solutions.

Calculate the total quantity or concentration of a component in a mixture:

  • -Select components from compound list or from your own inventory
  • -Concentration, mass, volume and mole values will be calculated automatically
  • -SI, Imperial and US unit handling
Loading Bay

Receive chemicals in a centralized and organized manner:

  • -Manage arriving packages and chemicals; register and label them centrally
  • -List items under a purchase order (PO) number - accounting integration required
  • -Notify users with the use of editable email templates
PPE Management

List suitable personal protective equipments (PPEs) to chemical products/items:

  • -Define normal-, and emergency use PPEs
  • -Add weblink for internal or external PPE database
  • -Search for and show PPE pictograms on datasheet or in the result table
Fully Customisable Label Printing Templates

From simple barcode to a GHS compatible label templates can be prepared and shared on user level or centrally. Fields additional to the standard include:

  • -Direct link to SDS file
  • -Controlled substance red-flag
  • -CMR substance
  • -PPE information
  • -custom picture/logo
Audit Logs

Changes made to any inventory item are shown at the end of the items data sheet, including:

  • -Date and time of the change
  • -What changed to what
  • -Who changed it

This is available to all and also exportable

Lower level, searchable audit log is available as an additional feature.

Central Waste Packaging and Management

With this module you gain access to the "marked for disposal" and expired items' list centrally, all categorised.

Please see our waste management module for further information.

Data import

Existing excel spreadsheets can be imported into LabCup, including:

  • -Chemicals
  • -Equipment/items
  • -Users/labs/structure etc.
Data export

All data is the property of the user, and can be exported from the system at any time, including all chemical data, hazard information etc.

Share resources / Offer inventory items

LabCup makes it easy to make unused resources available to others who may need it! Reduce waste, costs, and increase sustainability site-wide.

Instrument booking

Users can easily book instruments, and view their booking schedule. Group administrators can see all schedules and can give access to instruments. Sophisticated permission setting is available to cover every possible booking situation.

Maintenance, Calibration & Electrical test Records

Get a notification when maintenance or calibration is due, or a warning when overdue. LabCup also creates reports on historical events with a click of a button!

Asset Issue Reporting

Get instant notifications when users report issues in LabCup. Keep track of the issue and any actions taken.

Maintenance, Calibration & Electrical test Records

Get a notification when maintenance or calibration is due, or a warning when overdue. LabCup also creates reports on historical events with a click of a button!

Training Records

Set, and keep track of required training as a prerequisite of asset booking. Always know who your users are!

Energy consumption information

Power usage information can be added to Location type of assets.

Information for insurance

Purchase cost, warranty/end-of-life dates and project information can be registered and displayed in search results for assets.

Safety information

Add Prohibition, Mandatory and Warning signs to your assets. These information will be displayed on floorplan and also on booking pages.

Maximum Allowable Quantities (MAQs)

Set you own warning levels! For auditing purposes custom thresholds (MAQs) can be set per chemical type (hazard class), total quantity or quantity per area for each type.

The MAQ limits and their current completion percentage are displayed per laboratory on floorplans.

Compliance Reporting

The “Safety Officer” account gives the responsible person(s) complete oversight of the building, department, entire campus or site. It allows them to search by any parameter, and map hazards on digital floorplans.

The Safety Officer has approval right for risk assessments and purchase orders.

Risk Assessment & Incident Reporting

LabCup’s risk assessment module allows risk assessments to be completed and stored as quickly as possible. Users can report minor injuries or near misses via the software even anonymously.

  • -Chemical process risk assessments: creation and storing
  • -Automatic, semi-quantitative storage risk estimation
  • -Work / Activity Risk Assessment Forms
  • -Incident and near miss reporting
Digital floorplans and emergency response

LabCup uses digital floorplans to provide live emergency information and information for hazard and flammable quantities across labs and zones

  • -Live hazard information for fire crews
  • -Location of safety equipment
  • -Instant access before fire crews arrive on campus
Booking assets directly from the Digital Floorplan

Add your assets to the floorplan and users will be able to view basic information and book an appointment there easily.

Emergency response

In event of emergency, LabCup provides live information to fire crews on what hazards are on the campus, where, and in what quantities.

Fire crews can be given access to this before they even arrive on campus.

Visit our Emergency and Digital Floorplans module for more information.

Emergency Access Tokens

On the emergency page LabCup summarizes the information the fire crew would need to know. This page is available anywhere from outside of the laboratory and can be shared with them even before they arrive to the site.

Chemical waste disposal – ADR packaging

LabCup’s chemical waste disposal module allows for a more efficient chemical disposal process, with advanced planning of packages and potential savings of up to 90%

Disposal staff or third party contractors can see what needs to be disposed of, and from where.

Waste packages are planned in advance across the entire campus.

Transport Document

The transport document is automatically generated and all historical records are kept for further data analysis and statistics.

Used-up Chemicals Report

Items that have been used up in the laboratories or have been disposed on spot without central assistance, can be reported on on the Reports page.

Centralized Chemical Data Management

Manage your structured chemical data to keep your database as clean as possible. With this tool you can set an approval system for chemical data, restrict users to edit approved data and merge duplicated/multiplicated compounds and products.

Federated Search

When you search for a chemical, consumable or biological, you will not only see your own inventory but also what others made available for you on site already in any category at the same time. If nothing found or not enough, you can order, or re-order with one click to open up the webshop of the supplier.

Purchase Approval

Purchase approval can be automatically requested and managed - as per set up - for example:

  • -above certain order quantities, or values
  • -for controlled substances
  • -for certain item list
Stock taking/Reconciliation (for all inventory types)

Easy-to-use tool to quickly check and correct the inventory list with

  • -Responsible person notification
  • -Using a scanner (barcode, QR code, RFID etc.) or type in manually
  • -Storage location selection
  • -Frequency settings
  • -Suspend/continue possibility
  • -Report generation
Chemical Structure Search

Search items by chemical structure, including substructure and chirality search options. Use or built-in molecule editor (JSME) or integrated MarvinJS. Other integrations are also possible.

Component Table Calculation

Smart tool to help in registering commercial or lab-made mixtures and solutions.

Calculate the total quantity or concentration of a component in a mixture:

  • -Select components from compound list or from your own inventory
  • -Concentration, mass, volume and mole values will be calculated automatically
  • -SI, Imperial and US unit handling
Loading Bay

Receive chemicals in a centralized and organized manner:

  • -Manage arriving packages and chemicals; register and label them centrally
  • -List items under a purchase order (PO) number - accounting integration required
  • -Notify users with the use of editable email templates
PPE Management

List suitable personal protective equipments (PPEs) to chemical products/items:

  • -Define normal-, and emergency use PPEs
  • -Add weblink for internal or external PPE database
  • -Search for and show PPE pictograms on datasheet or in the result table
Fully Customisable Label Printing Templates

From simple barcode to a GHS compatible label templates can be prepared and shared on user level or centrally. Fields additional to the standard include:

  • -Direct link to SDS file
  • -Controlled substance red-flag
  • -CMR substance
  • -PPE information
  • -custom picture/logo
Audit Logs

Changes made to any inventory item are shown at the end of the items data sheet, including:

  • -Date and time of the change
  • -What changed to what
  • -Who changed it

This is available to all and also exportable

Lower level, searchable audit log is available as an additional feature.

Central Waste Packaging and Management

With this module you gain access to the "marked for disposal" and expired items' list centrally, all categorised.

Please see our waste management module for further information.

Data import

Existing excel spreadsheets can be imported into LabCup, including:

  • -Chemicals
  • -Equipment/items
  • -Users/labs/structure etc.
Data export

All data is the property of the user, and can be exported from the system at any time, including all chemical data, hazard information etc.

Share resources / Offer inventory items

LabCup makes it easy to make unused resources available to others who may need it! Reduce waste, costs, and increase sustainability site-wide.

Instrument booking

Users can easily book instruments, and view their booking schedule. Group administrators can see all schedules and can give access to instruments. Sophisticated permission setting is available to cover every possible booking situation.

Maintenance, Calibration & Electrical test Records

Get a notification when maintenance or calibration is due, or a warning when overdue. LabCup also creates reports on historical events with a click of a button!

Asset Issue Reporting

Get instant notifications when users report issues in LabCup. Keep track of the issue and any actions taken.

Maintenance, Calibration & Electrical test Records

Get a notification when maintenance or calibration is due, or a warning when overdue. LabCup also creates reports on historical events with a click of a button!

Training Records

Set, and keep track of required training as a prerequisite of asset booking. Always know who your users are!

Energy consumption information

Power usage information can be added to Location type of assets.

Information for insurance

Purchase cost, warranty/end-of-life dates and project information can be registered and displayed in search results for assets.

Safety information

Add Prohibition, Mandatory and Warning signs to your assets. These information will be displayed on floorplan and also on booking pages.

Maximum Allowable Quantities (MAQs)

Set you own warning levels! For auditing purposes custom thresholds (MAQs) can be set per chemical type (hazard class), total quantity or quantity per area for each type.

The MAQ limits and their current completion percentage are displayed per laboratory on floorplans.

Compliance Reporting

The “Safety Officer” account gives the responsible person(s) complete oversight of the building, department, entire campus or site. It allows them to search by any parameter, and map hazards on digital floorplans.

The Safety Officer has approval right for risk assessments and purchase orders.

Risk Assessment & Incident Reporting

LabCup’s risk assessment module allows risk assessments to be completed and stored as quickly as possible. Users can report minor injuries or near misses via the software even anonymously.

  • -Chemical process risk assessments: creation and storing
  • -Automatic, semi-quantitative storage risk estimation
  • -Work / Activity Risk Assessment Forms
  • -Incident and near miss reporting
Digital floorplans and emergency response

LabCup uses digital floorplans to provide live emergency information and information for hazard and flammable quantities across labs and zones

  • -Live hazard information for fire crews
  • -Location of safety equipment
  • -Instant access before fire crews arrive on campus
Booking assets directly from the Digital Floorplan

Add your assets to the floorplan and users will be able to view basic information and book an appointment there easily.

Emergency response

In event of emergency, LabCup provides live information to fire crews on what hazards are on the campus, where, and in what quantities.

Fire crews can be given access to this before they even arrive on campus.

Visit our Emergency and Digital Floorplans module for more information.

Emergency Access Tokens

On the emergency page LabCup summarizes the information the fire crew would need to know. This page is available anywhere from outside of the laboratory and can be shared with them even before they arrive to the site.

Chemical waste disposal – ADR packaging

LabCup’s chemical waste disposal module allows for a more efficient chemical disposal process, with advanced planning of packages and potential savings of up to 90%

Disposal staff or third party contractors can see what needs to be disposed of, and from where.

Waste packages are planned in advance across the entire campus.

Transport Document

The transport document is automatically generated and all historical records are kept for further data analysis and statistics.

Used-up Chemicals Report

Items that have been used up in the laboratories or have been disposed on spot without central assistance, can be reported on on the Reports page.

Centralized Chemical Data Management

Manage your structured chemical data to keep your database as clean as possible. With this tool you can set an approval system for chemical data, restrict users to edit approved data and merge duplicated/multiplicated compounds and products.

Federated Search

When you search for a chemical, consumable or biological, you will not only see your own inventory but also what others made available for you on site already in any category at the same time. If nothing found or not enough, you can order, or re-order with one click to open up the webshop of the supplier.

Purchase Approval

Purchase approval can be automatically requested and managed - as per set up - for example:

  • -above certain order quantities, or values
  • -for controlled substances
  • -for certain item list
Stock taking/Reconciliation (for all inventory types)

Easy-to-use tool to quickly check and correct the inventory list with

  • -Responsible person notification
  • -Using a scanner (barcode, QR code, RFID etc.) or type in manually
  • -Storage location selection
  • -Frequency settings
  • -Suspend/continue possibility
  • -Report generation
Chemical Structure Search

Search items by chemical structure, including substructure and chirality search options. Use or built-in molecule editor (JSME) or integrated MarvinJS. Other integrations are also possible.

Component Table Calculation

Smart tool to help in registering commercial or lab-made mixtures and solutions.

Calculate the total quantity or concentration of a component in a mixture:

  • -Select components from compound list or from your own inventory
  • -Concentration, mass, volume and mole values will be calculated automatically
  • -SI, Imperial and US unit handling
Loading Bay

Receive chemicals in a centralized and organized manner:

  • -Manage arriving packages and chemicals; register and label them centrally
  • -List items under a purchase order (PO) number - accounting integration required
  • -Notify users with the use of editable email templates
PPE Management

List suitable personal protective equipments (PPEs) to chemical products/items:

  • -Define normal-, and emergency use PPEs
  • -Add weblink for internal or external PPE database
  • -Search for and show PPE pictograms on datasheet or in the result table
Fully Customisable Label Printing Templates

From simple barcode to a GHS compatible label templates can be prepared and shared on user level or centrally. Fields additional to the standard include:

  • -Direct link to SDS file
  • -Controlled substance red-flag
  • -CMR substance
  • -PPE information
  • -custom picture/logo
Audit Logs

Changes made to any inventory item are shown at the end of the items data sheet, including:

  • -Date and time of the change
  • -What changed to what
  • -Who changed it

This is available to all and also exportable

Lower level, searchable audit log is available as an additional feature.

Central Waste Packaging and Management

With this module you gain access to the "marked for disposal" and expired items' list centrally, all categorised.

Please see our waste management module for further information.

Data import

Existing excel spreadsheets can be imported into LabCup, including:

  • -Chemicals
  • -Equipment/items
  • -Users/labs/structure etc.
Data export

All data is the property of the user, and can be exported from the system at any time, including all chemical data, hazard information etc.

Share resources / Offer inventory items

LabCup makes it easy to make unused resources available to others who may need it! Reduce waste, costs, and increase sustainability site-wide.

Instrument booking

Users can easily book instruments, and view their booking schedule. Group administrators can see all schedules and can give access to instruments. Sophisticated permission setting is available to cover every possible booking situation.

Maintenance, Calibration & Electrical test Records

Get a notification when maintenance or calibration is due, or a warning when overdue. LabCup also creates reports on historical events with a click of a button!

Asset Issue Reporting

Get instant notifications when users report issues in LabCup. Keep track of the issue and any actions taken.

Maintenance, Calibration & Electrical test Records

Get a notification when maintenance or calibration is due, or a warning when overdue. LabCup also creates reports on historical events with a click of a button!

Training Records

Set, and keep track of required training as a prerequisite of asset booking. Always know who your users are!

Energy consumption information

Power usage information can be added to Location type of assets.

Information for insurance

Purchase cost, warranty/end-of-life dates and project information can be registered and displayed in search results for assets.

Safety information

Add Prohibition, Mandatory and Warning signs to your assets. These information will be displayed on floorplan and also on booking pages.

Maximum Allowable Quantities (MAQs)

Set you own warning levels! For auditing purposes custom thresholds (MAQs) can be set per chemical type (hazard class), total quantity or quantity per area for each type.

The MAQ limits and their current completion percentage are displayed per laboratory on floorplans.

Compliance Reporting

The “Safety Officer” account gives the responsible person(s) complete oversight of the building, department, entire campus or site. It allows them to search by any parameter, and map hazards on digital floorplans.

The Safety Officer has approval right for risk assessments and purchase orders.

Risk Assessment & Incident Reporting

LabCup’s risk assessment module allows risk assessments to be completed and stored as quickly as possible. Users can report minor injuries or near misses via the software even anonymously.

  • -Chemical process risk assessments: creation and storing
  • -Automatic, semi-quantitative storage risk estimation
  • -Work / Activity Risk Assessment Forms
  • -Incident and near miss reporting
Digital floorplans and emergency response

LabCup uses digital floorplans to provide live emergency information and information for hazard and flammable quantities across labs and zones

  • -Live hazard information for fire crews
  • -Location of safety equipment
  • -Instant access before fire crews arrive on campus
Booking assets directly from the Digital Floorplan

Add your assets to the floorplan and users will be able to view basic information and book an appointment there easily.

Emergency response

In event of emergency, LabCup provides live information to fire crews on what hazards are on the campus, where, and in what quantities.

Fire crews can be given access to this before they even arrive on campus.

Visit our Emergency and Digital Floorplans module for more information.

Emergency Access Tokens

On the emergency page LabCup summarizes the information the fire crew would need to know. This page is available anywhere from outside of the laboratory and can be shared with them even before they arrive to the site.

Chemical waste disposal – ADR packaging

LabCup’s chemical waste disposal module allows for a more efficient chemical disposal process, with advanced planning of packages and potential savings of up to 90%

Disposal staff or third party contractors can see what needs to be disposed of, and from where.

Waste packages are planned in advance across the entire campus.

Transport Document

The transport document is automatically generated and all historical records are kept for further data analysis and statistics.

Used-up Chemicals Report

Items that have been used up in the laboratories or have been disposed on spot without central assistance, can be reported on on the Reports page.

Centralized Chemical Data Management

Manage your structured chemical data to keep your database as clean as possible. With this tool you can set an approval system for chemical data, restrict users to edit approved data and merge duplicated/multiplicated compounds and products.

Federated Search

When you search for a chemical, consumable or biological, you will not only see your own inventory but also what others made available for you on site already in any category at the same time. If nothing found or not enough, you can order, or re-order with one click to open up the webshop of the supplier.

Purchase Approval

Purchase approval can be automatically requested and managed - as per set up - for example:

  • -above certain order quantities, or values
  • -for controlled substances
  • -for certain item list

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Our Academic Partners

We are delighted to present a few of our academic partners with whom we collaborate and who contribute to our success. Together with our customers, we enhance and streamline LabCup, and the move together to create the future dream lab on the base of mutual trust and cooperation.

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Labcup News

Here, you'll find up-to-date information covering application updates, usage tips, and important events. Stay with us to get informed about the latest developments related to our service.

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What others say about LabCup

"We have been using LabCup laboratory inventory technology since 2014 first as a pilot scheme with full role out summer 2016. The LabCup technology offers us a broader service beyond just tracking chemical products held by the various departments in our School. It has provided us with a complete regulatory compliance and chemical verification solution, connecting all parties within our laboratory inventory chain. In addition we already see and expect significant savings by eliminating duplicate Chemical purchase amount the various departments in our School."

Ray Keaveny
School of Pharmaceutical Sciences, Panoz Institute, Trinity College Dublin

We recently began implementing LabCup to replace spreadsheets for tracking and inventory of chemicals in our labs. We have found the LabCup system intuitive and easy to use. Of particular benefit is that the system is web browser/cloud based, meaning there are no concerns about installing additional software and we can access the inventory from any existing PC. Additional hardware - label printer, scanner, camera - were provided at competitive cost by LabCup as part of the package. LabCup have worked closely with us to address queries about how best to implement the system; the level of support cannot be faulted. We expect the system will save us considerable time and money by eliminating the many shortcomings of our previous approach.

Alan Ayling
Life Scientific Ltd.

We have been using the LabCup system in our laboratory since September. As a Senior Technical Officer with responsibility for a large number of chemicals, I have found LabCup to be invaluable. It’s a further tool for keeping track of outgoing stock, incoming stock and stock for disposal. It has also proved to be a great time saver as chemicals can now be located at the touch of a button. It is a very easy system to navigate so perfect for any technophobes! I would certainly recommend it.

Rhona Prendergast
Trinity College Dublin